Privacy Policy for TaxMindIQ

Effective Date: January 1, 2025

At TaxMindIQ, accessible via taxmindiq.com, we are committed to safeguarding your privacy. This policy outlines how we collect, use, retain, and protect information.

1. Information We Collect

We may collect the following categories of information:

• Personal details such as name, email address, phone number, and company name provided voluntarily.
• Usage data including IP address, device type, browser type, pages visited, and time spent, collected automatically through server logs and analytics tools.
• Data you upload or provide when using our AI analytics for tax expense optimization, including tax records and related documentation.

2. How We Use Your Information

Your information is used to:

• Deliver and personalize our AI analytics services for tax expense optimization.
• Respond to inquiries, requests, and support needs.
• Improve our platform, perform testing, and ensure security and reliability.
• Send administrative notices, updates, and promotional content, with the option to opt out at any time.

3. Cookies and Similar Technologies

We use cookies, pixels, and other tracking technologies to enhance your experience. Cookies help us:

• Remember your preferences and settings.
• Analyze usage patterns and improve site performance.
• Deliver personalized content and features.

You can manage or disable cookies through your browser settings. However, disabling cookies may affect functionality and user experience.

4. GDPR Compliance

For users in the European Economic Area, we adhere to the General Data Protection Regulation (GDPR). You have the following rights:

• Right to access: Obtain confirmation and copies of your personal data.
• Right to rectification: Request correction of inaccurate or incomplete data.
• Right to erasure: Request deletion of your data where applicable.
• Right to restrict processing: Request limitation of processing activities.
• Right to data portability: Receive your data in a structured, commonly used format.
• Right to object: Object to processing based on legitimate interests or marketing.

To exercise these rights, please contact us using the details below. We will respond within one month of your request.

5. Data Retention

We retain personal data only as long as necessary to fulfill the purposes described, comply with legal obligations, resolve disputes, and enforce agreements.

6. Third-Party Services

We may share data with trusted service providers who assist in providing our AI analytics platform. They are obligated to maintain confidentiality and protect data according to this policy.

7. Security

We implement technical and organizational measures to protect against unauthorized access, alteration, disclosure, or destruction of data. However, no method of transmission over the internet is completely secure.

8. Children’s Privacy

Our services are not directed to children under 16. We do not knowingly collect data from minors. If we become aware of such data, we will take steps to delete it promptly.

9. Changes to This Policy

We may update this policy from time to time. The updated version will be posted on taxmindiq.com with a revised effective date.

10. Contact Us

If you have questions or requests regarding this policy, you may contact us at:

TaxMindIQ
301 Front Street West
Toronto, ON M5V 2T6, Canada
Business ID: 955615293
Phone: +14164608042

Alternatively, you can submit inquiries via our Contact Form.